Stop chasing transaction explanations and receipts before close
CloseChase gives solo bookkeepers, small bookkeeping and accounting firms, and outsourced finance teams one tracked client request batch for unclear transactions, receipt follow-up, review, export, and portal closeout.
Alpine Café GmbH
Current close · due in 7 days
7/12
Answered
3
Receipts
5
Open
- Answered
Uber
CHF 42.80
- Receipt missing
Galaxus
CHF 189.90
- Needs explanation
Booking.com
CHF 612.30
- Ready
Swisscom
CHF 129.00
The problem
Chasing clients by email is slow, messy, and impossible to track.
Scattered email threads
Questions buried across dozens of replies, forwards and attachments you can never find again.
Vague client answers
“It was for work” tells you nothing. You still don’t know the category or whether a receipt exists.
Missing receipts
You can’t close the books when half the supporting documents are still sitting in someone’s inbox.
Close-day scramble
The same last-minute chase, every single month, eating hours you can’t bill.
How it works
One structured workflow, from question to close.
Create request batch
Import or paste unclear transactions from CSV into a single month-end request batch.
Share request link
Copy the private client portal link returned once at creation and send it through your existing channel.
Client responds
Clients explain unclear charges and upload receipts in the same passwordless portal.
Review and export
Review answers before close, then export CSV close notes back into your existing workflow.
Features
A focused workflow for cleaner month-end client follow-up.
CSV import for unclear transactions
Turn a messy export of uncategorized or unclear charges into one focused request batch.
Explanations and receipts together
Ask for the missing context and the supporting receipt on the same transaction row.
Private client portal link
The raw client link is returned once when the batch is created, then clients answer without a login.
Review before close
Work through client replies, missing receipts, and follow-up needs before the close slips.
CSV export back to your workflow
Export reviewed close notes for workpapers, spreadsheets, or the bookkeeping workflow you already use.
Honest current boundaries
Production supports fake-data receipt upload/download with private S3-compatible binaries and DynamoDB metadata only. Real customer receipt handling still needs malware scanning, retention/deletion policy, and audit logging; billing, QuickBooks write-back, AI categorization, and real email reminders are not implemented.
Trust boundary
Production-shaped, not compliance-ready for real receipt data.
Built for controlled design-partner pilots with fake/demo-safe data during the hackathon. The workflow is production-shaped, but not compliance-ready for real customer receipt data yet.
What the demo uses
- Production demo uses Clerk Organizations for operator access.
- DynamoDB stores workflow state and receipt metadata.
- Receipt binaries are stored separately in private S3-compatible storage.
- Client portal access uses private bearer links shared through your existing channel.
Still out of scope
- No QuickBooks or Xero write-back.
- No AI or OCR.
- No real email reminders.
- No active billing.
- Real customer receipt readiness still requires malware scanning, retention/deletion policy, audit logging, and legal/privacy review.
Built for solo bookkeepers, small bookkeeping and accounting firms, and outsourced finance teams.
- Solo bookkeepers
- Small bookkeeping and accounting firms
- Outsourced finance teams